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OctoLynk
AI Assisted Finance Operations, AP/AR etc.
Most tools start at the invoice. OctoLynk starts before the purchase order exists and runs the full chain through to the matched bank line. Tally, Zoho, QuickBooks, Xero and SAP. Live in one to two weeks.
Plenty of software now reads an invoice with AI. That was a differentiator three years ago. Today every AP tool does it, so it isn’t a reason to choose anyone.
The part that’s still mostly manual is everything either side of the invoice. Raising the requisition. Getting the RFQ out. Chasing quotes. Creating the PO. Confirming delivery. Matching the goods receipt. Reconciling the payment against the bank line.
OctoLynk runs all eleven steps.
The eleven steps, 80-90% faster with our OctoLynk AI
01
Purchase requisition
Teams raise needs in one place
02
RFQ created and approved
Approvals before anything goes out
03
RFQ dispatched to suppliers
Sent to chosen suppliers at once
04
Quotes received and logged
Every quote captured and comparable
05
PO created and sent
Approved quote becomes a PO
06
Supplier PO confirmation auto-updates the PO
No manual follow-up needed
07
Delivery order and status update
Track every shipment live
08
Material receipt, QC verified
Goods checked before acceptance
09
3-way invoice match and approval
PO, receipt and invoice reconciled
10
Payables and inventory postings
Ledgers updated automatically
11
Payment execution and bank reconciliation
Paid, matched and closed out
01
Purchase requisition
Teams raise needs in one place
02
RFQ created and approved
Approvals before anything goes out
03
RFQ dispatched to suppliers
Sent to chosen suppliers at once
04
Quotes received and logged
Every quote captured and comparable
05
PO created and sent
Approved quote becomes a PO
01
Supplier PO confirmation auto-updates the PO
No manual follow-up needed
02
Delivery order and status update
Track every shipment live
03
Material receipt, QC verified
Goods checked before acceptance
01
3-way invoice match and approval
PO, receipt and invoice reconciled
02
Payables and inventory postings
Ledgers updated automatically
03
Payment execution and bank reconciliation
Paid, matched and closed out
What manual finance operations cost
- A 45-day cycle from requisition to payment, tying up working capital
- Weeks or months of data entry doing work that could take hours
- Constant reconciliation errors and credit-note mistakes requiring rework
Two-thirds of AP teams still key invoices into their accounting system by hand. If that’s you, you’re not behind. You’re normal. That’s the problem.
How it works
01
Acquisition
Emails, PDFs, scanned receipts, spreadsheets, bank feeds.
02
Classification
The system recognises what each document is and files it correctly.
03
Extraction
Agentic AI reads the document. No templates. Multi-language.
04
Verification
Matching, mismatch flagging, human check where it matters.
05
Accounting and payments
Posted to your accounting system and paid, with a full audit trail.
Platform capabilities
Automated reconciliation
Matches invoices to payments and credit notes, syncs bank transactions with book entries.
On-time payments
Identifies dues before they become penalties.
Dispute management hub
Log, track and resolve disputes in one place instead of scattered email.
Configurable workflows
Approval chains and credit limits shaped around your business logic.
Live cockpit dashboard
Real-time view of every invoice and payment.
Financial traceability
Complete audit trail from capture to posting.
Works with what you already run
Accounting and ERP
- Tally
- Zoho
- QuickBooks
- Xero
- SAP
- API
Payments and banking
- Razorpay
- PayU
- Plaid
- major banks
Email: the primary channel for most teams. OctoLynk monitors, extracts and processes directly from the inbox, and understands the conversation, not just the attachment.
Anywhere access
- Mobile capture of receipts and invoices
- Email submission with zero data entry
- Bank sync for live reconciliation
- Cloud access from any device
- One-tap approvals with instant notifications
- Real-time payment execution and tracking
What changes
Efficiency
up to 90% less manual effort. Weeks or months of data entry down to days or hours.
Accuracy
automated matching keeps books reconciled and audit-ready.
Speed
nothing sits waiting in an inbox.
Visibility
live tracking of every invoice, payment and credit note.
Industries
- Distribution & wholesale —central channel receivables and payables, automated incentives and rebates, multi-tier settlements
- Retail & consumer goods — dealer network digitisation, multi-lender authentication, integrated vendor financing
- Logistics & e-commerce — high-volume collections, instant COD reconciliation, real-time partner credit risk
- Manufacturing, FMCG, BPO — vendor payables through SAP and Oracle, audit-ready accounting
Live in one to two weeks
We connect directly to your existing accounting system and email. No IT overhaul. Customise fields, process and workflow, and switch on only the features you need.
Tell us your challenge.
A system that keeps breaking. An ERP that doesn’t reach the shop floor. Trading partner data arriving as PDFs. Alerts nobody can keep up with. Roles you can’t fill. An AI project stuck at pilot. Send us two lines and we’ll tell you straight away whether we can help.
Together: Our Wisdom, Your Success.
Have any Question to our team?
1. Which accounting systems does OctoLynk work with?
Tally, Zoho, QuickBooks, Xero and SAP, plus API integration for others.
2. Does it handle purchase orders or only invoices?
The full chain, eleven steps from requisition to bank reconciliation.
3. Do we need templates per supplier?
No. Extraction is template-free and multi-language.
4. How long does implementation take?
One to two weeks.
5. Is our data secure and private
Yes, absolutely!. All data is private and secure and our AI models comply with strict privacy terms. Your data is not used for training AI Models.
The other product
OrbiIQ — Machine-integrated traceability, MES and warehouse management for manufacturing.